WSJ IST Zone

Applications for International Service Team (IST) are now Closed.

Applications for the UK Contingent International Service Team (IST) to the 24th World Scout Jamboree are now closed. We have received a fantastic number of applications from enthusiastic individuals and are currently in the process of reviewing applications to who should be invited to the next stage of the application.

 

What next?

If you have applied you will receive an email either way informing you of the outcome of your application by January 2018.

Those who will progress to the next stage of the application process will be invited to selection events that will take place in early 2018. The selection events will be held across the Regions and Countries.

We would then hope to offer places to successful applicants by Spring 2018.

If you missed the chance to apply for the IST there are many other ways of being involved in the World Scout Jamboree and other international experiences.

Could you help your local Unit and IST with fundraising? Or how about run an international Jamboree themed night for your Section?

There are also many other international experiences and Jamborees available in the UK and overseas. You can read about some of the upcoming opportunities here, or speak to your local County about any upcoming opportunities that they have planned.

 

Background to the World Scout Jamboree

The 24th World Scout Jamboree will take place at the Summit Bechtel Reserve between 22nd July and 2nd August 2019. You can take a helicopter tour of the site here.

The event is being hosted by the Boy Scouts of America, Scouts Canada and Scouts of Mexico. It will be the largest ever event delivered by Scouting worldwide and 45,000 young people and adult volunteers are expected to attend from over 150 countries.

 

More about IST

The IST will be comprised of volunteers from across the world , who are all there for one reason – to make the Jamboree a success! They will fill vital roles in motivating and supporting young people, and providing services, program and facilities. The IST make the Jamboree happen and they have a lot of fun doing it.

Being part of the IST is an immensely rewarding and valuable experience with the opportunity to develop new skills, make new friends, see new parts of the world and be part of the development of young people.

 

What do IST Members do?

IST members will have the opportunity to express role preferences from an IST jobs catalogue for what job they would like to do at the Jamboree.

Whatever IST job you are assigned there will be hard work, some long hours and even working overnight, but the rewards – the smiles and high fives from young people, the thanks and gratitude of Unit Leaders and the pride in doing a job well done – will make it all worthwhile.

More information on the role of the IST can be found here.

 

UK Contingent IST

As long as you are flexible, willing to lend a hand and have a positive outlook you are the best possible person to apply to be part of the IST.

You need to be committed to ensuring young people leave the Jamboree with a wider view of the world, a deeper understanding of North America and a renewed commitment to Scouting and Guiding.

The UK has been allocated up to 750 IST places for the Jamboree, and these individuals will form part of the UK Contingent. The Contingent will also comprise of 100 Units totaling 3,600 young people and 400 Leaders from across the UK.

We hope that whoever applies to be part of the UK Contingent IST will want to support our shared vision – the development of young people and adults within the Contingent.

The role of the IST will not be limited to just two weeks in North America – the Contingent will support IST and offer them the opportunity to engage locally with Units before, during and after the Jamboree.

The Contingent want to help you progress your own skills and development, to help you and your local Scouting.

An exciting part of the Jamboree programme will be climbing and high ropes; the Summit Bechtel Reserve has over 200 climbing stations and over 5 miles of zip lines.

Those with a particular interest in using their existing or developing their skills in high ropes or climbing (or other high adventure activities), who would actively want to add to their Scouting Permit or Guiding Qualifications, and to gain National Governing Body qualifications, should discuss their experience within their application.

Following appointment of the IST, the information will be shared with the Jamboree Organisers to aid them in appointing IST to climbing and high ropes roles to help deliver this exciting area of the Jamboree Programme.

 

Options for IST

A number of options are being made available to adults joining IST, these are as follows:

Option A – Jamboree and IST Post Event, including all flights and North American internal transfers provided from UK regional airports.

Option B  – Jamboree, including all flights and internal transfers provided from UK regional airports.

Option C  – Jamboree only.

Option D  – Jamboree and IST Post Event.

 

Fees

The fees for the options described above are as follows:

Option A£2,995
Option B£2,750
Option C£1,500
Option D£1,800

 

Tell me more about each option…

For All Options: Kit, meals on site and use of a tent is included. The IST fee will also include attendance at a UK based training event in 2018 and to a UK Contingent event in May 2019.

For Options A and B: The exact dates are to be confirmed  but the arrival date at the Summit Bechtel Reserve for IST is likely to be one or two days before the start date (22nd July 2019) of the Jamboree (depending on allocated role) with departure on 3rd August 2019.

For Options C and D: Jamboree Organisers will arrange transport from Charlotte Douglas airport (CLT) North Carolina, Yeager airport Charleston (CRW) West Virginia or Prince Amtrak railway station, Beckley, West Virginia to the Jamboree site.

 

IST Payment Schedule

The proposed schedule of payments for IST is outlined in the table below.

#1#2#3#4#5Total
April
2018
June
2018
Nov
2018
March
2019
May
2019
IST - Option A£300£700£700£700£595£2,995
IST - Option B£300£700£600£600£550£2,750
IST - Option C£300£300£300£300£300£1,500
IST - Option D£300£375£375£375£375£1,800

IST Members will be responsible for direct payment of their fees to the UK Contingent. These will be collected electronically by the UK Contingent Registration Website.

 

Fundraising

Fundraising to reduce the cost for IST is highly encouraged. There will also be some grant support available to assist attendees in circumstances of specific personal or financial hardship to attend the Jamboree. Further information about the value and criteria for these grants will be available on the UK Contingent website in the coming months.

 

Weather

The month of July in West Virginia is usually hot and humid, with daily high temperatures of around 26°C. Some rain, particularly thunderstorms are likely during the summer months in West Virginia.

Humidity is likely to be high during the Jamboree, and this will make the ‘real feel’ temperature seem much hotter than the forecasted 26°C.

 

Jamboree Site

The Jamboree site is large and mountainous with steep gradients. Access is provided across the site by gravel pathways and long daily walks between different parts of the site will be the norm.

Unlike the rest of the Jamboree site, the camping areas are grassed and flat. Walking between different areas of the site will generally involve walking up or down hill.

There is unlikely to be transport across the Jamboree site, except in emergencies.

 

Frequently Asked Questions

 

General IST FAQs

I currently do not have a passport, am I eligible to apply for a role as IST for the Jamboree?

Anyone who is a member of The Scout Association or Girlguiding and who will be 18 years of age on the 22nd July 2019 is eligible to apply for the UK Contingent IST.

To enter the United States of America everyone will require a valid passport and other appropriate entry documentation, such as a visa or Electronic System for Travel Authorisation (ESTA).

Whilst the UK Contingent is committed to support anyone attending the Jamboree it is the responsibility of each IST member to gain the necessary documentation in good time.

The UK Contingent cannot take IST with incomplete documentation at the time of travel, and any IST fees paid to that point will not be refundable.

I have a criminal record will I be able to attend the Jamboree as IST?

To enter the United States of America you will require a Visa or Electronic System for Travel Authorisation (ESTA) depending on your personal situation.

These documents are subject to certain terms set out by the US authorities. More information can be found here.

Whilst the UK Contingent is committed to support anyone attending the Jamboree, it is the responsibility of each IST to gain the necessary documentation in good time. The final decision as to whether to issue such documentation lies with the relevant authorities, and the UK Contingent cannot be held responsible for lack of appropriate travel documentation at the time of travel.

With the current political situation in America I am concerned that I will not be able to gain entry to the USA. What can I do?

The UK Contingent, Jamboree Organisers and World Organisation of the Scout Movement (WOSM) are committed to supporting all Scout form all nations in attending the Jamboree.

If you have any concerns about whether you will be granted access to the United States of America, you should progress your application as normal, but at the same time start your own enquiries with the relevant organisations to determine whether or not you are likely to be issued the appropriate entry documentation.

What are the smoking and drinking rules in America?

Laws vary between many states in America. In America the legal age to buy tobacco is 18 and 21 for drinking. At this time we have no further information on what the rules on site regarding the consumption of these products. Please be mindful that as a member of the UK Contingent you are representing The Scout Association and therefore should adhere at all time to the Jamboree rules, The Scout Association rules and guidance, and act responsibly to uphold the reputation of The Scout Association.

Anyone considered to be abusing these rules or failing to act responsibility, either at the Jamboree itself, or at UK Contingent events in the period leading up to the Jamboree risks having their right to attend as IST being withdrawn. If this occurs during the Jamboree itself, the individual concerned will need to arrange and fund the full costs of their journey back to the UK.

I have special needs, will I be able to attend the Jamboree?

The UK Contingent and the Jamboree organisers are committed to ensure that everyone has an equal opportunity to attend the Jamboree.

The UK Contingent Management Team is commited to Scouting for All. In accordance with The Scout Association’s equal opportunity policy no person applying for IST will suffer disadvantage by reason of age; class or socio-economic status; ethnic origin, nationality, or race; gender; marital or civil partnership status, sexual orientation; disability; political belief; pregnancy; religion or belief.

In accordance with the policy, the physical and mental ability of a particular applicant to fulfill a particular role will a relevant factor to consider.

We will work with individuals to facilitate those with additional needs in attending the Jamboree.

All applicants must make themselves fully aware of the challenges that are associated with camping at the Summit Bechtel Reserve, and prepare themselves fully with this in mind.

Can a dependent young person accompany me to the Jamboree?

We understand that the Jamboree Organisers will not be providing childcare facilities and therefore IST members cannot take dependents with them to the Jamboree.

Do I have to have a valid Disclosure Check to attend the Jamboree?

A valid Disclosure Check must be in date on 22nd July 2019. More information about Disclosure Checks for Scouting and Girlguiding can be found by clicking on the links. 

The UK Contingent cannot take IST with out of date or no Disclosure Check at the time of travel. Any IST fees paid to that point will not be refundable.

It is your responsibility to ensure that you have a local valid Disclosure Check in place in advance of your date of departure for the Jamboree.

It is noted that if you are a member of the Scout Network or the Senior Section that you do not require a Disclosure Check. However, for attendance at the Jamboree a Disclosure Check is required and must be arranged locally.

What are the dates for the Jamboree for IST?

The  IST are required on site from 22nd July 2019 to the 2nd August 2019. It is possible that some IST, depending on the role allocated to them by the Jamboree Organising Team, may need to travel on different dates. 

For Options A and B, the exact dates are to be confirmed, but arrival at the Summit Bechtel Reserve for IST is likely to be one or two days before the start date of the Jamboree with departure on 3rd August 2019.

What happens if, after I am selected, I am unable to attend to the Jamboree?

Please inform the UK Contingent IST team as soon as possible using the form on the IST Zone webpage.

One of the team will be in contact with you to discuss your particular situation, and the options available.

 

IST Finance & Insurance FAQ’s

When will I have to select an Option for attending the Jamboree?

Once you are offered a place as the member of the UK Contingent IST you will have the opportunity to selection which Option you wish to participate in.

Will there be financial support for IST to attend the Jamboree?

The UK Contingent Management Team believes that financial restrictions should not be a barrier to young people, or adults attending the Jamboree.

As members of the UK Contingent, all participants, Leaders and IST are able to apply for assistance with their fee.

Further information on the process and qualifying situations will be released in 2018.

Please note any grants made will not cover the whole fee and it is recommended to start fundraising activities as early as possible.

 

IST Jamboree build up & pre event FAQ’s

When will more information about the IST Post Event be published?

More information will be available on the UK Contingent IST Post Event once applicants have been offered a place.

IST At the Jamboree FAQ’s

What will I be expected to do as part of my IST role and will I be able to pick my role?

Individuals appointed as IST will work hard as part of a multinational team and their role will be to support the Jamboree Organisers to deliver the best possible Jamboree.

They will fill vital roles in motivating and supporting young people, and providing services, program and facilities. 

IST members will have the opportunity to express role preferences from an IST jobs catalogue for what job they would like to do at the Jamboree.

No guarantee can be made that individuals will be allocated a role they have applied for.

How many days off will IST members get?

IST will be expected to work hard to support the Jamboree Organiser to deliver a successful Jamboree for the young people attending.

IST may be expected to work shifts at varying time of the day or night. The organisers are very well aware that IST require sufficient rest to be productive in their role and enjoy the experience of the Jamboree.

More information on this will be provided once available from the Jamboree Organisers.

IST Additional Tours & Post Event FAQ’s

Will there be an opportunity to do additional tours as part of the IST Jamboree experience?

The UK Contingent Management Team is currently in discussions with our Travel Partner for the Jamboree.

As part of the process the UK Contingent Management Team is exploring options to provide additional travel opportunities for IST, although at this stage this cannot be guaranteed.

There will be a UK Contingent IST Post Event for those who selection Option A or D.

IST Medical and Personal Queries FAQ’s

Will IST have to meet The Summit’s Medical and BMI Requirements?

We are aware that for the BSA National Jamboree Leaders and Participants had to meet a medical and BMI requirement.

Our current understanding is that the Jamboree Organisers do not intend to impose the same requirements.

The Jamboree site is physically demanding and potential applicants should take into account the demands of the site when considering their application.

I have dietary needs, will I be catered for at the Jamboree?

The UK Contingent and the Jamboree Organisers are committed to ensuring the health and wellbeing of all attendees during the Jamboree.

The UK Contingent will work to support individuals with special dietary needs. Provision for a wide variety of diets was witnessed at the study visit to the BSA National Jamboree, held at the Jamboree site.