Information for Counties

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Our search is officially underway for the biggest and boldest UK Scout Contingent ever to attend a Roverway, and we need your help.

In 2016, The Scout Association took approximately 120 participants (age 16-22) and IST (aged 23+) to Roverway in France. In 2018 our aim is to take 350 to the Netherlands and to achieve this we have decided to radically rewrite the recruitment process.

What’s changed?

This year, we are giving Counties/Areas/Regions the opportunity to put forward and underwrite their own patrols of 6-8 participants, just as you would with a Jamboree Unit. The change is bold, but by making this shift we believe more young people will be likely to benefit from the Roverway experience. We also believe that a local approach will give Counties/Areas/Regions a much greater hand in the recruitment and preparation of their participants.

What is a Roverway?

Download our presentation for Counties/Areas/Regions and find out exactly what a Roverway is and how it differs from other international experiences.

What do I need to do?

Check out our planned UK Contingent programme and sign up to our webinar on 04 May 2017 at 7pm for more information – join here

Download our Participant Presentation which can be shared with young people interested in joining your County/Area/Region’s Patrol

If you are from England, ensure that you nominate your UK Contingent Point of Contact (PoC). In Scotland, Wales and Northern Ireland the point of contact will remain with each Country office.

The UK PoC will act as a single point for communications and subsequent actions regarding Roverway 2018 and the World Scout Jamboree 2019. More information about the role and the process to nominate is available here.

The Roverway Recruitment Journey

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*This timeline is approximate and subject to change. Further information regarding a schedule will be confirmed soon.

FAQs

What is the cost of the event?

Please see the Roverway Costs page for more information.

How will payments be made?

We are planning that participant fees will be underwritten by Counties/Area/Regions and payments will be channelled locally, much in the same way that World Scout Jamboree payments are made.

What is the payment schedule?

We anticipate the first payment being made in October/November 2017. The full schedule will be confirmed over the summer.

How are we expected to confirm desired uptake/numbers without yet knowing the participation fee?

At this stage, a confirmation of intending to accept a patrol allocation is not considered a concrete commitment from Counties to underwrite those costs. Once the fee has been confirmed, Counties will be given the opportunity to underwrite the cost and confirm the patrols.

What happens if my Area/County/Region would like to send a patrol to Roverway but cannot find the participants?

Advice will be issued shortly regarding recruitment and how best to approach this. The Roverway CMT will do their utmost to help promote the event nationally to youth members.

Will Counties/Areas/Regions be responsible for Visits Abroad paperwork?

No. Patrols/participants will become members of the UK Contingent to Roverway and the CMT will be responsible for completing the Visit Abroad.

Do Patrol Leaders require a Nights Away Permit?

Yes. Each patrol must have at least one over 18 within the group and they must be a Nights Away Permit holder.  We would also request that one member of the patrol is first aid trained.

What involvement is required from Counties/Areas/Regions and where does the UK Contingent begin responsibility?

Counties/Areas/Regions are responsible for finding 6-8 participants (aged 16-22) for the event. At least one of those participants must be aged 18 or over and be the Patrol Leader/Nights Away permit holder.

Once the CMT have received confirmation of your desired participant numbers along with names, the individuals will be invited to enrol online and become members of the UK Contingent to Roverway 2018.

All ongoing communications and invitations to briefing events etc. will then be delivered directly to the participants and their patrol leader with sporadic updates to the Point Of Contact.

Can participants sign up to Roverway and Jamboree?

Yes, they can. We welcome the opportunity for people to take part in as many international adventures as possible.

Why the change in approach to recruitment?

The intention behind this is to raise the profile of Roverway locally and allow us to reach even more young people. Not only that but it allows counties/areas/regions a greater hand in the process of recruitment and preparation for the event and the ongoing support of their young people.

The decision was made based on County and past participant feedback and the CMT believe this is the best way to proceed in order to grow participant numbers and build a relationship with Counties / Areas and Regions as with the Jamboree.

Why couldn’t we have known about changes to recruitment sooner?

This Roverway was announced only two years before the event taking place, the Contingent Management Team were recruited in December 2016 and met for the first time in February 2017 and have been working as fast as they can to get this finalised and announced to you.

Can our County/Area/Region sign up a second patrol?

Absolutely! This may be possible and any reallocations will be circulated in due-course. Please make sure you indicate this when submitting your allocation return form, so that we are aware of your interest.

How old can participants be?

Participants on Roverway will be aged 16-22 at the time of the event – this means that those born from 3 August 1995 and 23 July 2002. IST will be aged 23 and over at the event.

What about IST?

The International Service Team are considered hugely important to the CMT and will have a vital role to play in the success of the event.

IST must be aged 23 or above at the time of the event and recruitment will be taking place nationally. You can find out more about IST by visiting the IST Zone.


 

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