Moot FAQs

General FAQs (updated 07/02/2017)

What are the UK Contingent dates?

Participant dates (Option A and B): 24th July to 3rd August

IST dates (Option A and B): 22nd July to 5th August

IST dates (Option C): 22nd July to 4th August

What other dates do I need to put in my diary?

There will be 2 briefing weekends:
Briefing weekend 1: 12th-13th November 2016 at Walesby Forest Activity Centre, Nottinghamshire
Briefing weekend 2: 6th-7th May 2017 at Gilwell Park, Greater London.

How much is the fee and what does it include? What is the payment schedule?

What are the pre/post events?

We are just waiting to finalise what will be on offer for the pre/post events, but we know it will be epic!

What is included in the contingent kit?

Included in the UK contingent kit is:

2 embroidered Scout/Guide international neckers
1 woggle
2 contingent badges (with black border)
1 union flag badge (scout or guide)
1 hoodie
1 beanie hat
1 eye mask

Inclusion Fund

Q. If my circumstances change after Christmas, can I apply to the fund at a later date?
A. Unfortunately not. 98% of the fund has already been allocated.

Q. Can I appeal the decision of the fund not to make me an award?
A. Yes you can, you can write to the contingent leader at the Moot address, however please check that you followed the process properly and answered the questions before doing so as these were the main reasons for grants not being allocated.

Q. I am having issues using the discount code on eventsforce.
A. Please email moot@scouts.org.uk

Briefing Weekend FAQs

There will be 2 briefing weekends:
Briefing weekend 1: 12th-13th November 2016 at Walesby Forest Activity Centre, Nottinghamshire
Briefing weekend 2: 6th-7th May 2017 at Gilwell Park, Greater London.

I cannot attend the briefing weekend, where can I get the information?

All of the important information will be added to this website after the briefing weekend.

I cannot attend the briefing weekend,when will I get my contingent kit?

IF you cannot attend the weekend, please try to get a friend to collect the kit on your behalf. If this is not possible, we will make arrangements after the 2nd briefing weekend.

Kit List

Please see the Moot Kit Guide for more information. Before spending lots of money on new kit, find out about borrowing from friends, district, school, DofE groups, buying 2nd hand or using scout/guide discounts.

Q. Must I take a 60ltr rucksack?
A. No, but you must be able to carry all your kit comfortably for up to 2 miles (the distance from the road to the main campsite if the road is flooded)

Q. Is there anywhere to leave extra kit that’s for previous or onward excursions?
A. Unfortunately not.

Q. Is there any restriction on tent sizes?
A. No, but one, two or three man tents are recommended as you have to carry them.

Musical instruments

Q. Is there anywhere to store musical instruments?

A. The simple answer is no, it would have to travel with you, however this might be revised if we decide to take an ‘approved’ music group. Either way, all instruments will travel at your own risk.

Badges

Q. Is the uniform badge the black or orange bordered one?
A. The black bordered one is the uniform badge, the orange one is the fundraising badge.

Q. Where does it go on uniform?
A. For Scouts, above the left hand breast pocket. For Guides, above the shirt trefoil

Q: Can I create my own Moot fundraising badge/merchandise? Can I use the Moot logo?
Yes, but you need to include a local reference (e.g. your district/county) on any merchandise – see the Brand Guidelines for more information

Baggage allowance

Q. What is the baggage allowance?
A. 23 kg for your hold bag (Maximum 158cm (total height + width + depth)) plus 10 kg hand luggage (maximum dimensions – 55x40x20cm)

Q. Can I buy more baggage allowance?
A. Yes, its £40 per 23 kg bag each way if booked in advance and more on the day, however don’t forget you need to be able to carry everything 1-2 miles.

DofE Award/Queens Scout Award

The Moot can count for the following clauses:

Gold D of E
Residential

Queens Guide Award
Residential

Queens Scout Award
ONE out of:
Nights Away
Residential
International clause – Take an active part in a camp in another country

The moot can also help you to achieve:
International clause – Organise a series of 6 evening programmes for your Unit on an international theme
International clause – Organise a series of 6 evening programmes for another section on an international theme

Special needs

Q. What provision will be made for my special needs/disability?
A. Once your special needs or disability is known the organisers will plan support for you as appropriate. It is ESSENTIAL that you declare your needs as soon as possible and any changes on Eventsforce.

Participants – Patrol Buddies and sleeping arrangements

Q. Can you explain the system a bit more including when will we know who are Patrol Buddy is?
A. Each Patrol will have 5 pair of people from 5 different countries. (The UK might have more given the size of our contingent). 4 Patrols together will make up a Tribe. You will eat and sleep with your Tribe and you will have one or two experienced leaders as Tribe Adviser (not ‘Leaders’).

Your Patrol Buddy will be someone who has chosen the same level of activities as you and will therefore have approximately the same interests and physical ability. You may choose your own Patrol Buddy or the organisers (not us) will allocate you one.

You could choose to share a tent with your buddy or someone else/others from your Patrol/Tribe. You cannot choose to share with someone outside or your Patrol/Tribe as you will probably be in different locations for the first period of the event.

Allocations will be known by next May at the last so you can make arrangements.

Q. Can I share a tent with my partner/friend?
A, If you are of the same physical ability, chose the same programme and are allocated to the same Patrol/Tribe you will be able to share. You are strongly advised not to choose the same activities if you are of different abilities simply to be together. This may cause you and your Tribe difficulties

Change

Q. Do I need to tell anyone what my change challenge is?

A. Please record your change challenge on eventsforce by the end of March so that we can share ideas anonymously with others. If you would not like your change to be shared under any circumstances, please still enter it and put a comment to that effect.

Uniform

Q. When do I need to wear my official scout/guide uniform?

A. It is recommended to wear your uniform for travelling. It is compulsory to wear uniform for the Moot opening ceremony. The Moot necker must be worn at all times during events (unless told to remove it for an activity) and typically people wear their contingent one as well.

Girlguiding

Q. What Girlguiding uniform should I wear?

A. Please wear the adult or TSS formal blouse (short or long sleeved). It is recommended that you go to a shop to try it on before buying. This should be worn with navy trousers or the official Girlguiding kilt

Q. Will I get a Girlguiding necker as part of the Moot Kit?

A. Yes, you will be issued with two Girlguiding neckers which will say “Moot” on the back. You can also buy additional “standard” international neckers from the Girlguiding shop.

Manchester Flight changes

Q. I’m told some of the Manchester flight details have changed. What are the changes please?

A. Unfortunately we are not able to fly into and out of Manchester on all the dates planned (there aren’t any flights!) Where this is not possible we have changed people automatically to fly into and out of Birmingham.

We also have 12 seats into and out of Gatwick for participants doing an additional tour. If people would prefer to utilise this rather than Heathrow please let us know. This will be first come, first served.

Contingent Kit

Q: When will I receive my Contingent Kit?
A: Contingent kit and purchased kit can be collected from the 2nd briefing weekend. If you cannot attend the weekend, please try to get a friend to collect the kit for you. IF this is not possible, we will arrange something after the briefing weekend.

Payments and Eventsforce

Eventsforce top tips:
* Please keep your latest eventsforce email handy for the log-on link
* You MUST click the orange “Complete Registration” button on the homepage after making ANY changes. Otherwise your changes will not save and you will have to do it all over again!

Q: Where do I pay my fees?
A: Payments should be made through eventsforce.

Q: How do I log onto eventsforce?
A:
1. Find the LATEST eventsforce email from World Scout Moot. You can do this by searching for “eventsforce” or “token” in your inbox/junk folders
2. Follow the link in the email
3. Select Payments from the dropdown menu
4. Follow the pages and make your payment
5. You will be returned to the main menu. Ensure that you click the orange “Complete Registration” button to save your changes.
6. You will receive a new email from World Scout Moot (eventsforce). Save this email, as you will need it the next time you want to log onto eventsforce – you need a new link every time.

Q: What is the difference between eventsforce and the Icelandic Database?
A: Eventsforce is the UK database – where you will make payments and provide information to the UK contingent. You may have to provide some information twice to the UK and Icelandic databases.

Q: There is an issue with my payment/eventsforce profile/I cannot find my login email
A: Please email moot@scouts.org.uk with the exact problem. Please be aware that a response may take up to a week.

General Questions about The Moot

Take a look at the Icelandic Bulletins – there is lots of information from IST roles, activity zones, hiring tents and more!

Q: When will I find out about my participant buddy/IST role?
A: You will be notified by May (hopefully sooner!) The Moot is processing 5000 people and this will take time.

Q: Will there be provision for mobile phone charging/wifi on The Moot?
A: Mobile phone charging information is TBC. Charging/refrigeration for medical equipment will be provided as long as the medical requirement is declared prior to the moot. There should be wifi on the main site at Althingi. Wifi on The Expedition sites is TBC.

Option A: Flights for additional tours

IST – Additional Tour

Glasgow

  • 22/07/17 leaving – 14:05 (arriving Iceland 15:25)
  • 08/08/17 arriving – 10:40 (leaving Iceland 07:35)

Heathrow

  • 22/07/17 leaving – 13:00 (arriving Iceland 15:00)
  • 08/08/17 arriving – 11:45 (leaving Iceland 07:40)

Birmingham

  • 22/07/17 leaving – 13:25 (arriving Iceland 15:10)
  • 08/08/17 arriving – 11:45 (leaving Iceland 07:40) into LHR and then a bus to transfer back to Birmingham

 

Participants – Additional Tour

Glasgow

  • 24/07/17 leaving – 14:05 (arriving Iceland 15:25)
  • 06/08/17 arriving – 10:40 (leaving Iceland 07:35)

Heathrow

  • 24/07/17 leaving – 13:00 (arriving Iceland 15:00)
  • 06/08/17 arriving – 11:45 (leaving Iceland 07:40)

Gatwick

  • 24/07/17 leaving – 13:10 (arriving Iceland 15:10)
  • 06/08/17 arriving – 11:45 (leaving Iceland 07:45)

Manchester

  • 24/07/17 leaving – 13:25 (arriving Iceland 15:10)
  • 06/08/17 arriving – 11:35 (leaving Iceland 08:00)

Option A: Flights for no additional tours

 

IST – No additional Tour

Glasgow

  • 22/07/17 leaving – 14:05 (arriving Iceland 15:25)
  • 05/08/17 arriving – 10:40 (leaving Iceland 07:35)

Heathrow

  • 22/07/17 leaving – 13:00 (arriving Iceland 15:00)
  • 05/08/17 arriving – 11:45 (leaving Iceland 07:40)

Birmingham

  • 22/07/17 leaving – 13:25 (arriving Iceland 15:10)
  • 05/08/17 arriving – 11:25 (leaving Iceland 07:50)

 

Participants – No Additional Tour

Glasgow

  • 24/07/17 leaving – 14:05 (arriving Iceland 15:25)
  • 03/08/17 arriving – 10:40 (leaving Iceland 07:35)

Heathrow

  • 24/07/17 leaving – 13:00 (arriving Iceland 15:00)
  • 03/08/17 arriving – 11:45 (leaving Iceland 07:40)

Birmingham

  • 24/07/17 leaving – 13:25 (arriving Iceland 15:10)
  • 03/08/17 arriving – 11:25 (leaving Iceland 07:50)