Moot FAQs

General FAQs (updated 01/07/2017)

General Questions about The Moot

Take a look at the Icelandic Bulletins – there is lots of information from IST roles, activity zones, hiring tents and more!

Q: Will there be provision for mobile phone charging/wifi/ATMs on The Moot?
A: There will be charging stations at Althingi and on some Expedition sites. We recommend you also bring a battery pack. Charging/refrigeration for medical equipment will be provided as long as the medical requirement is declared prior to the moot. There should be WiFi on the main site at Althingi and some Expedition sites. There will be no ATMs on the Moot but it will be possible to pay by debit/credit card or cash at Althingi and some Expedition sites.

Dates for Your Diary

Participant dates (Option A and B): 24th July to 3rd August

Participant tours: 4th August to 6th August

IST dates (Option A and B): 22nd July to 5th August

IST dates (Option C): 22nd July to 4th August

IST tours: 6th August to 8th August

How much is the fee and what does it include? What is the payment schedule?

What are the pre/post events?

Participant Pre-event
Grab your own dinner in Reykjavik
Visit to the pool
Change event
Overnight in a school

Participant Post-event
A celebration of The Moot including food, culture, music and change
Overnight in a school

IST Post-event
Golden Circle Tour
Lunch
Pick and Mix activity
Evening celebration dinner and change event
Overnight in a school

Kit List

Please see the Moot Kit Guide for more information. Before spending lots of money on new kit, find out about borrowing from friends, district, school, DofE groups, buying 2nd hand or using scout/guide discounts.

Q. Must I take a 60ltr rucksack?
A. No, but you must be able to carry all your kit comfortably for up to 2 miles (the distance from the road to the main campsite if the road is flooded)

Q. Is there anywhere to leave extra kit that’s for previous or onward excursions?
A. Unfortunately not.

Q. Is there any restriction on tent sizes?
A. No, but one, two or three man tents are recommended as you have to carry them.

Musical instruments

Q. Is there anywhere to store musical instruments?

A. The simple answer is no, it would have to travel with you, however this might be revised if we decide to take an ‘approved’ music group. Either way, all instruments will travel at your own risk.

Baggage allowance

Q. What is the baggage allowance?
A. 23 kg for your hold bag (Maximum 158cm (total height + width + depth)) plus 10 kg hand luggage (maximum dimensions – 55x40x20cm)

Q. Can I buy more baggage allowance?
A. Yes, its £40 per 23 kg bag each way if booked in advance and more on the day, however don’t forget you need to be able to carry everything 1-2 miles.

DofE Award/Queens Scout/Guide Award

The Moot can count for the following clauses:

Gold D of E
Residential

Queens Guide Award
Residential

Queens Scout Award
ONE out of:
Nights Away
Residential
International clause – Take an active part in a camp in another country

The moot can also help you to achieve:
International clause – Organise a series of 6 evening programmes for your Unit on an international theme
International clause – Organise a series of 6 evening programmes for another section on an international theme

Medical/Dietary Requirements

Q. What provision will be made for my special needs/disability/dietary requirements?
A. Once the Iceland organisers know about your requirements, they will plan support for you as appropriate. It is ESSENTIAL that you declare your needs plus any changes on Eventsforce as soon as possible. If you do not tell us about your requirements, we cannot guarantee that appropriate food/facilities will be provided.

Q: Should I bring spare prescription medication? Can you look after it for me?
A: The CMT suggest that you bring a spare doctors prescription, which can be dispensed in Iceland if it is required. If you have any worries about this, please email moot@scouts.org.uk

Q: Im not sure if my medical condition is important, what shall I do?
A: Please declare all medical/dietary/disability requirements on Eventsforce, whether you think they may be minor or not important. It is important that the CMT are aware of all requirements.

Change

Q. Do I need to tell anyone what my change pledge is?

A. Please record your change on Eventsforce by the end of April so that we can share ideas anonymously with others. If you would not like your change to be shared under any circumstances, please still enter it and put a comment to that effect.

Uniform and Badges

Q. When do I need to wear my official scout/guide uniform at the Moot?

A. It is recommended to wear your uniform for travelling. It is compulsory to wear uniform for the Moot opening ceremony. The Moot necker must be worn at all times during events (unless told to remove it for an activity) and typically people wear their contingent one as well.

Q. Is the uniform badge the black or orange bordered one?
A. The black bordered one is the uniform badge, the orange one is the fundraising badge.

Q. Where does it go on uniform?
A. For Scouts, above the left hand breast pocket. For Guides, above the shirt trefoil

Q: Can I create my own Moot fundraising badge/merchandise? Can I use the Moot logo?
Yes, but you need to include a local reference (e.g. your district/county) on any merchandise – see the Brand Guidelines for more information

Girlguiding

Q. What Girlguiding uniform should I wear?

A. Please wear the adult or TSS formal blouse (short or long sleeved). It is recommended that you go to a shop to try it on before buying. This should be worn with navy walking trousers or the official Girlguiding kilt.

The United Kingdom flag badge should be sewn on the left shoulder of the shirt. You can sew the Moot badge above the trefoil if you want to.

Contingent Kit

Included in the UK contingent kit is:

2 embroidered Scout/Guide international neckers
1 woggle
2 contingent badges (with black border)
1 union flag badge (scout or guide)
1 hoodie
1 beanie hat
1 eye mask

Q: I couldnt attend Briefing Weekend 2, can you post my kit?
A: If you were unable to collect your kit at briefing weekend 2 please note that you can request for it to be sent to you.

Log in to EventsForce and select Moot Kit (delivery) from the drop down list; here you will have an option to either pay for your kit to be delivered (£4 delivery charge) or collect it from Gilwell Park (Mon-Fri 9-5pm)

We will be running a Moot delivery payment report at the beginning of each week and posting out kit once payment has been received on a weekly basis.

If you wish to collect your kit, please send an email to moot@scouts.org.uk advising us of the day and time you will be collecting your kit.

Kit – Travel and Living

    • A light, comfortable and waterproof backpack that is at the minimum 60 litres. Suitcases are not appropriate. Flight bags may also be useful.
    • A smaller backpack, suitable for day trips.
    • A tent that is suitable for an Icelandic summer – probably a three season one for many other countries. It needs to be able to withstand strong winds and heavy rain.
    • A sleeping bag that is comfortable for 0°C at the minimum
    • A thin insulated mattress
    • Warm and cold water bottle, plate, bowl, mug, knife, fork and spoon.
    • A first aid kit (remember Band-Aids and second skin for blisters etc.) and personal medication
    • Sunglasses
    • Sun block (factor 6 minimum). Even if you have dark skin or do not normally burn in the sun, please bear in mind that the sun in Iceland is different due to the northern location of the country.
    • A fly net in order to protect your face from the flies that can be found in some places.

Kit – Clothing

  • The following items of clothing:
    • Scout uniform
    • Shorts
    • T-shirts
    • Swimsuit and towel
    • Base layer – Warm wool or fleece underwear, long sleeve and long trouser
    • Socks
    • Warm sweaters (wool, fleece or primaloft)
    • Rain and windproof trousers and a jacket, at the minimum waterproof for 5.000 mm. A poncho is not useful as it may be windy.
    • A warm hat and gloves.
    • Trousers for hiking. Jeans are not useful.
    • A minimum of two pairs of wool mixture hiking socks (min. 70% wool, non-cotton)
    • Good and walked in hiking boots, waterproof, with good ankle support and a VIBRAM sole or equivalent. Sport shoes are not useful, except as an extra pair of shoes.
    • Light shoes to walk in if you are doing any hiking.

Payments and Eventsforce

Eventsforce top tips:
* Please keep your latest eventsforce email handy for the log-on link
* You MUST click the orange “Complete Registration” button on the homepage after making ANY changes. Otherwise your changes will not save and you will have to do it all over again!

Q: Where do I pay my fees?
A: Payments should be made through eventsforce.

Q: How do I log onto eventsforce?
A:
1. Find the LATEST eventsforce email from World Scout Moot. You can do this by searching for “eventsforce” or “token” in your inbox/junk folders
2. Follow the link in the email
3. Select Payments from the dropdown menu
4. Follow the pages and make your payment
5. You will be returned to the main menu. Ensure that you click the orange “Complete Registration” button to save your changes.
6. You will receive a new email from World Scout Moot (eventsforce). Save this email, as you will need it the next time you want to log onto eventsforce – you need a new link every time.

Q: What is the difference between eventsforce and the Icelandic Database?
A: Eventsforce is the UK database – where you will make payments and provide information to the UK contingent. You may have to provide some information twice to the UK and Icelandic databases.

Q: There is an issue with my payment/eventsforce profile/I cannot find my login email
A: Please email moot@scouts.org.uk with the exact problem. Please be aware that a response may take longer at busy times of year (e.g. in the run up to Windsor)

Option A: Flights for additional tours

IST – Additional Tour

Glasgow

  • 22/07/17 leaving – 14:05 (arriving Iceland 15:25)
  • 08/08/17 arriving – 10:40 (leaving Iceland 07:35)

Heathrow

  • 22/07/17 leaving – 13:00 (arriving Iceland 15:00)
  • 08/08/17 arriving – 11:45 (leaving Iceland 07:40)

Birmingham

  • Due to Iceland Air reducing the number of flights, bus transfers will be arranged for IST who originally chose Birmingham

 

Participants – Additional Tour

Glasgow

  • 24/07/17 leaving – 14:05 (arriving Iceland 15:25)
  • 06/08/17 arriving – 10:40 (leaving Iceland 07:35)

Heathrow

  • 24/07/17 leaving – 13:00 (arriving Iceland 15:00)
  • 06/08/17 arriving – 11:45 (leaving Iceland 07:40)

Gatwick

  • 24/07/17 leaving – 13:10 (arriving Iceland 15:10)
  • 06/08/17 arriving – 11:45 (leaving Iceland 07:45)

Manchester

  • 24/07/17 leaving – 13:25 (arriving Iceland 15:10)
  • 06/08/17 arriving – 11:35 (leaving Iceland 08:00)

Option A: Flights for no additional tours

 

IST – No additional Tour

Glasgow

  • 22/07/17 leaving – 14:05 (arriving Iceland 15:25)
  • 05/08/17 arriving – 10:40 (leaving Iceland 07:35)

Heathrow

  • 22/07/17 leaving – 13:00 (arriving Iceland 15:00)
  • 05/08/17 arriving – 11:45 (leaving Iceland 07:40)

Birmingham

  • Due to Iceland Air reducing the number of flights, bus transfers will be arranged for IST who originally chose Birmingham

 

Participants – No Additional Tour

Glasgow

  • 24/07/17 leaving – 14:05 (arriving Iceland 15:25)
  • 03/08/17 arriving – 10:40 (leaving Iceland 07:35)

Heathrow

  • 24/07/17 leaving – 13:00 (arriving Iceland 15:00)
  • 03/08/17 arriving – 11:45 (leaving Iceland 07:40)

Birmingham

  • 24/07/17 leaving – 13:25 (arriving Iceland 15:10)
  • 03/08/17 arriving – 11:25 (leaving Iceland 07:50)