Moot FAQs

General FAQs (updated 20/03/2017)

Briefing Weekend FAQs

Q: What are the arrival instructions for Briefing Weekend 2? What do I need to bring?
A:See the Briefing weekend 2 webpage for all of the important information.

Q: I have medical/dietary requirements
A: Please put all details into Eventsforce during weekend registration and we will make provision for your requirements.

Q: I cannot attend the briefing weekend, where can I get the information?
A: All of the important information will be added to this website after the briefing weekend.

Q: I cannot attend the briefing weekend,when will I get my contingent kit?
A: If you cannot attend the weekend, please try to get a friend to collect the kit on your behalf. If this is not possible, alternative arrangements will be made, which will incur a cost.

General Questions about The Moot

Take a look at the Icelandic Bulletins – there is lots of information from IST roles, activity zones, hiring tents and more!

Q: When will I find out about my participant buddy/IST role?
A: You will be notified by May (hopefully sooner!) The Moot is processing 5000 people and this will take time.

Q: Will there be provision for mobile phone charging/wifi/ATMs on The Moot?
A: There will be charging stations at Althingi and on some Expedition sites. We recommend you also bring a battery pack. Charging/refrigeration for medical equipment will be provided as long as the medical requirement is declared prior to the moot. There should be WiFi on the main site at Althingi and some Expedition sites. There will be no ATMs on the Moot but it will be possible to pay by debit/credit card or cash at Althingi and some Expeidition sites.

Dates for Your Diary

Briefing Weekend 2 (Gilwell Park): 6th to 7th May

Participant dates (Option A and B): 24th July to 3rd August

IST dates (Option A and B): 22nd July to 5th August

IST dates (Option C): 22nd July to 4th August

How much is the fee and what does it include? What is the payment schedule?

What are the pre/post events?

We are just waiting to finalise what will be on offer for the pre/post events, but we know it will be epic!

Kit List

Please see the Moot Kit Guide for more information. Before spending lots of money on new kit, find out about borrowing from friends, district, school, DofE groups, buying 2nd hand or using scout/guide discounts.

Q. Must I take a 60ltr rucksack?
A. No, but you must be able to carry all your kit comfortably for up to 2 miles (the distance from the road to the main campsite if the road is flooded)

Q. Is there anywhere to leave extra kit that’s for previous or onward excursions?
A. Unfortunately not.

Q. Is there any restriction on tent sizes?
A. No, but one, two or three man tents are recommended as you have to carry them.

Musical instruments

Q. Is there anywhere to store musical instruments?

A. The simple answer is no, it would have to travel with you, however this might be revised if we decide to take an ‘approved’ music group. Either way, all instruments will travel at your own risk.

Baggage allowance

Q. What is the baggage allowance?
A. 23 kg for your hold bag (Maximum 158cm (total height + width + depth)) plus 10 kg hand luggage (maximum dimensions – 55x40x20cm)

Q. Can I buy more baggage allowance?
A. Yes, its £40 per 23 kg bag each way if booked in advance and more on the day, however don’t forget you need to be able to carry everything 1-2 miles.

DofE Award/Queens Scout/Guide Award

The Moot can count for the following clauses:

Gold D of E
Residential

Queens Guide Award
Residential

Queens Scout Award
ONE out of:
Nights Away
Residential
International clause – Take an active part in a camp in another country

The moot can also help you to achieve:
International clause – Organise a series of 6 evening programmes for your Unit on an international theme
International clause – Organise a series of 6 evening programmes for another section on an international theme

Medical/Dietary Requirements

Q. What provision will be made for my special needs/disability/dietary requirements?
A. Once the Iceland organisers know about your requirements, they will plan support for you as appropriate. It is ESSENTIAL that you declare your needs plus any changes on Eventsforce as soon as possible.

Participants – Patrol Buddies and sleeping arrangements

Q. Can you explain the system a bit more including when will we know who are Patrol Buddy is?
A. Each Patrol will have 5 pairs of people from 5 different countries. (The UK might have more given the size of our contingent). 4 Patrols together will make up a Tribe (40 people in total). You will eat and sleep with your Tribe and you will have one or two experienced IST as Tribe Advisers (not ‘Leaders’).

Your Patrol Buddy will be someone who has chosen the same level of activities as you and will therefore have approximately the same interests and physical ability.

You could choose to share a tent with your buddy or someone else/others from your Patrol/Tribe. You cannot choose to share with someone outside of your Patrol/Tribe as you will probably be in different locations for the first period of the event.

Allocations will be known by next May at the latest so you can make tent sharing arrangements.

Q. Can I share a tent with my partner/friend?
A, If you are of the same physical ability, chose the same programme and are allocated to the same Patrol/Tribe you will be able to share. You are strongly advised not to choose the same activities if you are of different abilities simply to be together. This may cause you and your Tribe difficulties

Change

Q. Do I need to tell anyone what my change challenge is?

A. Please record your change challenge on eventsforce by the end of April so that we can share ideas anonymously with others. If you would not like your change to be shared under any circumstances, please still enter it and put a comment to that effect.

Uniform and Badges

Q. When do I need to wear my official scout/guide uniform at the Moot?

A. It is recommended to wear your uniform for travelling. It is compulsory to wear uniform for the Moot opening ceremony. The Moot necker must be worn at all times during events (unless told to remove it for an activity) and typically people wear their contingent one as well.

Q. Is the uniform badge the black or orange bordered one?
A. The black bordered one is the uniform badge, the orange one is the fundraising badge.

Q. Where does it go on uniform?
A. For Scouts, above the left hand breast pocket. For Guides, above the shirt trefoil

Q: Can I create my own Moot fundraising badge/merchandise? Can I use the Moot logo?
Yes, but you need to include a local reference (e.g. your district/county) on any merchandise – see the Brand Guidelines for more information

Girlguiding

Q. What Girlguiding uniform should I wear?

A. Please wear the adult or TSS formal blouse (short or long sleeved). It is recommended that you go to a shop to try it on before buying. This should be worn with navy walking trousers or the official Girlguiding kilt.

A United Kingdom flag badge will be provided as part of your contingent kit. This should be sewn on the left shoulder of the shirt. You can sew the Moot badge above the trefoil if you want to.

Q. Will I get a Girlguiding necker as part of the Moot Kit?

A. Yes, you will be issued with two Girlguiding neckers which will say “Moot” on the back. You can also buy additional “standard” international neckers from the Girlguiding shop.

Contingent Kit

Included in the UK contingent kit is:

2 embroidered Scout/Guide international neckers
1 woggle
2 contingent badges (with black border)
1 union flag badge (scout or guide)
1 hoodie
1 beanie hat
1 eye mask

Q: When will I receive my Contingent Kit?
A: Contingent kit and purchased kit can be collected from the 2nd briefing weekend during registration. If you cannot attend the weekend, please try to get a friend to collect the kit for you.

Q: I cannot attend Briefing Weekend 2, can you post my kit?
A: Please get a friend to collect your kit for you at briefing weekend 2. If this is not possible, alternative arrangements will be agreed after briefing weekend 2 which will incur a cost.

Payments and Eventsforce

Eventsforce top tips:
* Please keep your latest eventsforce email handy for the log-on link
* You MUST click the orange “Complete Registration” button on the homepage after making ANY changes. Otherwise your changes will not save and you will have to do it all over again!

Q: Where do I pay my fees?
A: Payments should be made through eventsforce.

Q: How do I log onto eventsforce?
A:
1. Find the LATEST eventsforce email from World Scout Moot. You can do this by searching for “eventsforce” or “token” in your inbox/junk folders
2. Follow the link in the email
3. Select Payments from the dropdown menu
4. Follow the pages and make your payment
5. You will be returned to the main menu. Ensure that you click the orange “Complete Registration” button to save your changes.
6. You will receive a new email from World Scout Moot (eventsforce). Save this email, as you will need it the next time you want to log onto eventsforce – you need a new link every time.

Q: What is the difference between eventsforce and the Icelandic Database?
A: Eventsforce is the UK database – where you will make payments and provide information to the UK contingent. You may have to provide some information twice to the UK and Icelandic databases.

Q: There is an issue with my payment/eventsforce profile/I cannot find my login email
A: Please email moot@scouts.org.uk with the exact problem. Please be aware that a response may take longer at busy times of year (e.g. in the run up to Windsor)

Option A: Flights for additional tours

IST – Additional Tour

Glasgow

  • 22/07/17 leaving – 14:05 (arriving Iceland 15:25)
  • 08/08/17 arriving – 10:40 (leaving Iceland 07:35)

Heathrow

  • 22/07/17 leaving – 13:00 (arriving Iceland 15:00)
  • 08/08/17 arriving – 11:45 (leaving Iceland 07:40)

Birmingham

  • Due to Iceland Air reducing the number of flights, bus transfers will be arranged for IST who originally chose Birmingham

 

Participants – Additional Tour

Glasgow

  • 24/07/17 leaving – 14:05 (arriving Iceland 15:25)
  • 06/08/17 arriving – 10:40 (leaving Iceland 07:35)

Heathrow

  • 24/07/17 leaving – 13:00 (arriving Iceland 15:00)
  • 06/08/17 arriving – 11:45 (leaving Iceland 07:40)

Gatwick

  • 24/07/17 leaving – 13:10 (arriving Iceland 15:10)
  • 06/08/17 arriving – 11:45 (leaving Iceland 07:45)

Manchester

  • 24/07/17 leaving – 13:25 (arriving Iceland 15:10)
  • 06/08/17 arriving – 11:35 (leaving Iceland 08:00)

Option A: Flights for no additional tours

 

IST – No additional Tour

Glasgow

  • 22/07/17 leaving – 14:05 (arriving Iceland 15:25)
  • 05/08/17 arriving – 10:40 (leaving Iceland 07:35)

Heathrow

  • 22/07/17 leaving – 13:00 (arriving Iceland 15:00)
  • 05/08/17 arriving – 11:45 (leaving Iceland 07:40)

Birmingham

  • Due to Iceland Air reducing the number of flights, bus transfers will be arranged for IST who originally chose Birmingham

 

Participants – No Additional Tour

Glasgow

  • 24/07/17 leaving – 14:05 (arriving Iceland 15:25)
  • 03/08/17 arriving – 10:40 (leaving Iceland 07:35)

Heathrow

  • 24/07/17 leaving – 13:00 (arriving Iceland 15:00)
  • 03/08/17 arriving – 11:45 (leaving Iceland 07:40)

Birmingham

  • 24/07/17 leaving – 13:25 (arriving Iceland 15:10)
  • 03/08/17 arriving – 11:25 (leaving Iceland 07:50)